Benefits of accurate field data in real time


Benefits of accurate field data in real time

Source: FleetAnswers In a fast-paced and increasingly demanding market, fleet managers need the right data to make informed decisions. However, the timeliness of that data is also critical. Without data in the right time frame, fleets will struggle to make the right changes that will optimize effectiveness.

(Read about the practical ways connectivity increases fleet effectiveness)

That is the reasoning behind the creation of apps like the Fleet Connect mobile app, which aims to make it easier for fleet managers to stay connected to their fleet in real time. With similar mobile apps, fleet managers can conduct field operations right from their phone, tablet, or vehicle laptop, allowing them to access the real-time data needed to make informed decisions. It is not only the most modern way to manage vehicles, it is also the simplest and least stressful.

  • What Mobile Apps Offers

Mobile apps such as Fleet Connect automates several important tasks, including:

  • Driver vehicle inspection reports
  • Work order dispatch
  • Boom and equipment inspection reports
  • Pre- and post-trip vehicle reports

With the app, drivers can instantly add the data to the system, and the fleet management team will see it in real time if needed. It catalogues the data from these reports (e.g. work orders, driver logs, time cards, driver identification, dispatch communication, fleet workflows) and gives managers access to them instantaneously.

This means dispatch and maintenance decisions are made with full knowledge of the exact condition and use of the vehicles.

  • Benefits of Real-Time Data Leveraging

So how can this type of real-time data benefit the modern fleet? Here are some specific benefits that fleet managers will gain by utilizing this type of real-time data through a fleet management app.

1. Easy-to-Follow Digital Trail

Paper trails are a mess, because paper is easily lost. Instead of performing inspections via the paper trail method, automating paper work flows is much more efficient and helps keep everyone accountable. Digital trails make it easier to keep track of maintenance schedules, freeing you from the hassle of organizing your papers. Fleet management team can easily check the app and the dispatch software to see what is needed and when.

2. Better Use of Assets

When you have assets out in the field, you need accurate, real-time data available to choose the right asset to send to the next job. While your fleet tracking system helps with some of this, the addition of a fleet management app, which lets the driver input data about the vehicle and the work being performed, adds to this. With this type of real-time data, management will be able to see when field assets are having problems, so they don't send a truck to the next job that actually needs to come in for maintenance or efficiency issues. This means delivering faster and more accurate service to customers as well.

3. Improved Accuracy

One of the things that a fleet management app brings to the table is the opportunity to use a single entry point for important pieces of data. The app allows it to be entered instantly by the driver when the data is collected. This limits the risk of errors, because the process requires no one to copy data into the digital system. Consistency and accuracy will make the fleet run more efficiently and effectively.

4. Fast Reaction to Data

Finally, real-time data coming from drivers in the field through a connected app allows the management team to make instant reactions to changing conditions. Did a driver find a problem during a vehicle inspection on the field? Instant alerts let you send a new vehicle to finish the job, and even check the work orders of your fleet to see who is available. When you can react instantly to the data your drivers collect, without the need for a phone call or communication delay, your fleet can operate more efficiently and reach more customers in the same amount of time.

Real-time data and its benefits have been at the heart of what makes fleet management programming so critical to the modern fleet manager. The addition of a mobile app to handle forms and reports adds to these benefits and provides an even greater wealth of data to the management team. In the end, it adds additional benefit to an already beneficial system, and that will make your fleet more effective.

Do you use mobile apps in your fleet? We would love to hear your experience.