Business Mileage Reimbursement

 

Business Mileage Reimbursement

Sempra Energy Utilities has some questions about your mileage reimbursement policy when management employees use their personal vehicle for company business.
 
    1. If a management employee reports from home to a location different than their normal work location, do you have them subtract their normal commuting miles from what they are reimbursed?
 
    2. Is this the same for represented employees?
 
    3. Is your company in California?
Anonymous (not verified)
Anonymous's picture

  1. If a management employee reports from home to a location different than their normal work location, do you have them subtract their normal commuting miles from what they are reimbursed?

They can expense the actual miles driven in this example.

 
    2. Is this the same for represented employees?
Yes
 
    3. Is your company in California?
No
Anonymous (not verified)
Anonymous's picture

Arizona public Service

      - Question 1 - The employee can only claim the additional mileage over their normal commute

      - Question 2 - yes, it applies to all employees

      - Question 3 - NO we are in Arizona

Anonymous (not verified)
Anonymous's picture

Your reinbursment should follow the IRS guide lines.

Anonymous (not verified)
Anonymous's picture

1)  Management follows the IRS requirements as outlined in the Transportation section of IRS publication 463, which states:

Temporary work location.

 

If you have one or more regular work locations away from your home and you commute to a temporary work location in the same trade or business, you can deduct the expenses of the daily round-trip transportation between your home and the temporary location, regardless of distance

2)  This applies to all people regardless of job classification

3)  Yes, we are in California






 

 

 

Anonymous (not verified)
Anonymous's picture

KCP&L uses IRS guidelines.

Anonymous (not verified)
Anonymous's picture

One important thing to note is that the IRS guidelines refer to individuals deducting those expenses on their personal tax returns.  I don't believe there are IRS guidelines suggesting that a company should or should not choose to reimburse commuting miles if the employee goes to their temporary work location directly from home.

Anonymous (not verified)
Anonymous's picture

NorthWestern Energy

We adhere to the IRS rules and pay for mileage from home for represented and non-represented employees.

We are not in California

Anonymous (not verified)
Anonymous's picture

Northeast Utilities

1) Yes.  Employees must deduct their normal commute miles from the actual miles driven.

2) Same for everyone unless covered by contractual language.  A per diem for this situation is included in one of our labor contracts and in that case they do not make any deduction.

3)Not in California.

Anonymous (not verified)
Anonymous's picture
  1. According to policy the employee should only claim the additional mileage over the normal commute mileage. However this is an honor system. The mileage reimbursement is reviewed and approved by the Supervisor.
  2. Yes, applies to all employees.
  3. No
Anonymous (not verified)
Anonymous's picture

NV Energy follows IRS guidelines.

Employees should only claim miles in excess of their normal commute to their assigned starting location. However, some employees are on call and utilize their own vehicles, which require them to claim mileage for all commuting.

We are currently establishing a new policy so more employees can utilize their own vehicles without claiming mileage. They will be paid a base amount per month in lieu of an assigned company vehicle.

We are in Nevada with a few employees in California.