Looking for DOT Compliance manager job description

 

Looking for DOT Compliance manager job description

I am looking for sample job descriptions for the role that manages your company's compliance to DOT regulations covering commercial drivers, maintenance records, drug testing, haz mat/waste transport, and other 49CFR rules. Do you have a manager/sr. manager that oversees the records management and compliance audit function for your company? Can you send me the job description? Thank you!

 

Anonymous (not verified)
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I am replying on behalf of fleet manager, chughes, who wrote:

"In compliance with DOT and its agencies FMCSA, PHMSA and Corporate Human Resource Policy, regionally modify and/or establish new (where needed) formal system processes that support the drug and alcohol testing and chain-of-custody protocols that meet or exceed internal testing requirements and the requirements set forth by customer contract or regulatory agencies (federal, state, local) regarding:

• Pre-Employment /Post-Accident /Random Reasonable Suspicion
• Pre-Access / Pre-Mobilization (where Required)
• Annual Confirmation / Return to Duty
• The development of an effective notification process within Human Resources that ensures the appropriate, consistent and timely HR and operational response for positive tests
• The quarterly, semi-annual and annual reporting, audit and questionnaire requirements required by external customers, and all other governing agencies
• The maintenance and retention of all program documentation as required by law
• The assurance that testing media is current at all times with local/federal laws (i.e. urine, hair, saliva, etc.)
• The effective delivery of reasonable suspicion training for the US region meeting both the DOT requirements and the annual training requirements for all supervisors
• The compliance to any special or unique customer/client or state-specific requirements regarding substance abuse program issues (i.e. geographic differences by customer(customers) regarding varying number ''panel'' testing requirements)
• The educational needs of our operational districts to prevent substance abuse (i.e. posters, pamphlets, video and computer-based learning tools)
• The establishment and coordination of the D&A testing program; including collection site set-ups, scheduling mobile unit appointments and interfacing with testing laboratory representatives
Serve as the regional focus point to and provide oversight of the regional TPA, as well as working collaboratively with the internal DOT compliance department (where necessary) to develop, implement and maintain formal system processes that:
• Ensure accurate system regional headcounts are up-to-date (including corporate and other office facilities) and that all affected employees are included in the respective testing pools (i.e. DOT, Non-Dot, pre-access, customer specific, random, etc.)
• Ensure organizational data is kept accurate and current in the TPA database
• Ensure appropriate pricing is reflected in the billing received from TPA as per the signed contract
• Liaise with TPA to ensure that 3rd party collection facilities lists are kept current at all times and that with organizational expansion into new geographic areas, capable facilities are identified and secured
• In collaboration with both TPA and HR, develops a long-term process to track pre-access testing to ensure that customer requirements are met at all times
• Perform various other duties and activities as assigned by supervisor within the physical constraints of the job.
• Willingness to be available up to on a 24 hour on-call basis

SKILLS & KNOWLEDGE:

Essential

• Advanced PC and organizational skills as well as excellent verbal and communication skills
• Exhibit personable, creative, focused, competent, flexible and principled attributes when working with colleagues in the divisional offices of internal and external clients
• Person must exhibit attitudes and abilities consistent with working in a variety of team and/or group settings
• One or more years of full-time, paraprofessional or professional substance abuse program administrator (SAPA) experience or any other accepted combination of experience and education related to D&A program administration

Preferred
• Professional level knowledge of DOT, Coast Guard, and other associated guidelines, regulations, policies, SOPs, etc., governing the Alcohol Drug Abuse Prevention and Control Program
• An Associate's Degree in psychology, sociology, social work alcoholism, substance abuse, criminal justice, community and human services"

Anonymous (not verified)
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Job Description

Job 213184: Transportation Regulations Administrator
Current Status: New - Published

Job Title:
Transportation Regulations Administrator
Position Summary and Job Duties: * You may use strikethrough to edit the text
Summary:
Ensures all transportation requirements are met by NU pertaining to state and federal motor vehicle regulatory compliance and is a subject matter expert (SME) on the topic. This includes daily inputs and ongoing maintenance of the driver qualification system. Responsible for highway and hazardous waste permits. Develops and implements compliance plans for transportation regulatory initiatives and opportunities and has responsibility for interpreting, organizing, executing, and coordinating regulatory or legislative assignments.

Job Duties:
• Develops and maintains driver qualification program.
• Performs daily updates and regularly reviews data in Driver Qualification System for accuracy and compliance.
• Develops and maintains Pipeline and Hazardous Materials Safety Administration (PHMSA) safety sensitive program, including data gathering and reporting for company employees and contractors.
• Develop and initiates monthly reports out of DQ system and other sources as requested.
• Stays current on changes to and maintains a library of federal, state, and local transportation and environmental regulations (SME).
• Supports the development of transportation regulatory plans or programs for assigned state or federal jurisdiction to meet corporate compliance.
• Obtains, analyzes, and communicates critical transportation regulatory information for use by management and related departments.
• May represent NU at industry committees and working groups.
• Plans, schedules, coordinate, and perform major transportation regulatory and legislative studies and assignments of complex and varied nature.
• Provides technical expertise to other personnel who may be assigned to assist in carrying out projects and assignments (e.g. HR and Berlin Health Unit).
• Timely follow-up on violations as a result of internal audits or external issues.

Education, Experience, Skills, and Abilities:
1. A Bachelor degree in business, engineering, or related fields, or equivalent and a minimum of five years of related experience or an Associate degree in business, engineering, or related fields, or equivalent and a minimum of nine years of related experience are required.
3. Must be capable of acquiring and holding a CDL.

Physical Demands and Work Environment
• Most of the work is performed in an office environment. The employee will be required to make field visits for the purposes of audits, inspections, and weighing of vehicles.

The above statements are intended to describe the nature and level of work being performed by personnel assigned to this classification. The job description is not intended to be construed as an exhaustive list of accountabilities, technical skills, or key competencies.

Anonymous (not verified)
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Thank you!

Anonymous (not verified)
Anonymous's picture

 

Hi Nina, I found 2 more sample job descriptions that may be of interest to you. The sample job descriptions are in our Policies and Procedures section.

Regulatory & Compliance Analyst. We also have the job description for a senior analyst in DOT regulation & compliance.

Regulatory and compliance supervisor.

Hope this helps!