Fleet Clearing Account
We, like many others, run our cost through a Fleet clearing account that is passed on to our users through a rate by truck type, etc. We have two main questions:
1)Is your maintenance budget (i.e. labor, materials, burdens, facility cost, etc.) acccounted for separately than the clearing account (for example: you could add 10 new vehicles that will be paid for through the clearing account but your maintenance account may not be adjusted for the additional expense)?
2)There have been many questions posed recently that we would be very interested in how this is handled by others. A.) Abnormal maintenance (damage to vehilcles caused by the user) - do you charge separately or run through the clearing account? If through clearing account, do you assume historical charges for budgeting purposes? B.) Modifications requested on vehilces due to changing needs (i.e. safety materials needed to be stored, etc.) how do you handle this expense? C.) Campaigns or items requested by Safety, Audit, etc. that are believed to be needed to improve the safety of the vehicle - not necessarily required by manufacturing, engineering, etc. but internal requests that add cost to the vehicle and maintenance expense.