Fuel Management System

 

Fuel Management System

We recently installed a Fuel Management System. It has been in operations for less than a year and we continue to struggle to keep it operational. We also have several issues around data consistency and accuracy. I would like to know what others are doing in the area of capturing fuel usage and vehicle utilization.

What brand or system of on-site fuel management system is being used?

If you have an On-site fuel management system;
- Is it also capturing off-site fueling as well?
- Does is dump data into your Fleet Management System?
- Does it capture Odometer, Engine Hour, and PTO Hour reading?
- How long has the system been in operation?
- When the system was installed or through upgrades, was there a requirement to upgrade or modernize fuel pumps?
- Have you looked at any systems recently that you feel may provide better or improved operation?

Anonymous (not verified)
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We use a company called Multi Force and the unit is called Fuel Force. It was installed in the 90's and still operational today. It captures mileage or hours. We get a file from Wright Express that we dump into the system and then into our Fleet management system. (M5) We have had to do some upgrade to the Fuel Force systems as boards have gone bad but not the pumps. We have not looked at any other systems.

Anonymous (not verified)
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We also have M5 and are looking into a fueling system does anyone have any experience with Asset works Fuel focus system?

Anonymous (not verified)
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We have a system that is old and are working to replace it.

What brand or system of on-site fuel management system is being used?
- NBCS, PetroVend and FuelMaster on-site. Custom Access based application to process and distribute the data.

If you have an On-site fuel management system;
- Is it also capturing off-site fueling as well? - Custom software pulls in files from Fleet Card vendor (on-site and off-site seperate files).
- Does is dump data into your Fleet Management System? - Yes, payables and inventory systems as well.
- Does it capture Odometer, Engine Hour, and PTO Hour reading? Yes, also product, vehicle, driver, date, time and site.
- How long has the system been in operation? - equipment, 15 years; current software, 8 years.
- When the system was installed or through upgrades, was there a requirement to upgrade or modernize fuel pumps? - No, our equipment counts pulses from the pump so any pump with functioning pulser (regardless of model or age) will work.
- Have you looked at any systems recently that you feel may provide better or improved operation? - We looked at COTS systems but they all needed additional features to do the job.

Anonymous (not verified)
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We have the Asset Works Fuel Focus system. It works fine for our small fleet. It captures data and incorporates it into FA our management system. Back end is MS Access. Would NOT recommend the report writer, it is a flaw. But MS Access as a report writer is fair. It is a little fussy about setup and operation. Once setup, it is a breeze. We use a WAF and all our main fleet fuel information, unit, mileage, amount of fuel etc are captured without any entry needed. Other vehicles, just answer a few questions on the fuel head and away it goes. Our FF system does not integrate off site fuel.

Our front pumps use Multiforce/Fuelserve. We use the WEX fuel cards and are able to integrate on and off site fuel and break it down by driver, vehicle, product, amount and cost/gallon. We use the on-line version, less equipment. On site fuel is kept locally, we do not authorize on site fuelissues (a significant cost savings), but we have to add cards to our system to make them work. Off site fuel is done/authorized thru WEX. Both WEX and Multiforce/Fuelserve allow downloads of all transactions as .csv. The information can be incorporated, manipulated, folded and mutilated as required.

Anonymous (not verified)
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We have centralized all (11M gallons annually) of our fuel supply (bulk & retail) under PS Energy. When we put them in place we phased in their monitoring system, which was Fuel Force. It seems to work fine, but we have had a few issues where it dropped some data. Nothing major, but it did occur. They also have a device which automatically collects unit data (mileage, gallons, hours, etc) every time that it is fueled. No need for the operators to type in PIN numbers or bad odometer readings. We are looking at that now.

If you have an On-site fuel management system;
- Is it also capturing off-site fueling as well? YES
- Does it dump data into your Fleet Management System? YES
- Does it capture Odometer, Engine Hour, and PTO Hour reading? Yes, but we currently are not utilizing that feature. Its a pretty expensive upgrade.
- How long has the system been in operation? 1 1/2 years
- When the system was installed, was there a requirement to upgrade or modernize fuel pumps? We did not modernize pumps. It was just a relatively easy upgrade.
- Have you looked at any systems recently that you feel may provide better or improved operation? We looked at a lot of systems. but there are very few differences. Most decent systems give you the same types of data.

Anonymous (not verified)
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We use Fuel Master to track our ($10.5 M annual) on-site fuel and Wright Express to track off-site fueling. The system works well, but manual inputs does have occasional descrepancies. We have looked at a component of the system that automatically tracks, vehicle #, miles, engine hours) but like dave it is an expensive option. We do a lot of GHG reporting so may look at it eventually.

If you have an On-site fuel management system;
- Is it also capturing off-site fueling as well? yes
- Does is dump data into your Fleet Management System? yes into our M5 system
- Does it capture Odometer, Engine Hour, and PTO Hour reading? manually, on-site will take bogus info, so some descrepancies.
- How long has the system been in operation? couple years
- When the system was installed or through upgrades, was there a requirement to upgrade or modernize fuel pumps? no upgraded needed.
- Have you looked at any systems recently that you feel may provide better or improved operation? no

Anonymous (not verified)
Anonymous's picture

What brand or system of on-site fuel management system is being used? We are currently using the FleetCor/Fuelman system for our on-site fueling locations.

If you have an On-site fuel management system;
- Is it also capturing off-site fueling as well? We use Voyager for off-site fueling
- Does is dump data into your Fleet Management System? Yes
- Does it capture Odometer, Engine Hour, and PTO Hour reading? Just odometer
- How long has the system been in operation? 10 years
- When the system was installed or through upgrades, was there a requirement to upgrade or modernize fuel pumps? NO
- Have you looked at any systems recently that you feel may provide better or improved operation?

Anonymous (not verified)
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We are using the EJ Ward fuel system.

If you have an On-site fuel management system;
- Is it also capturing off-site fueling as well? Yes. Voyager
- Does is dump data into your Fleet Management System? Yes. Our fleet mgmt system (M4) sends an outbound list of valid vehicles to Voyager. On a monthly basis, we get the transactions data from Voyager which is uploaded to the fueling system database.
- Does it capture Odometer, Engine Hour, and PTO Hour reading? Yes, in addition to ignition count. It also collects more detailed telemetrics depending on the capability (age) of the vehicle.
- How long has the system been in operation? 5+ years.
- When the system was installed or through upgrades, was there a requirement to upgrade or modernize fuel pumps? No updates to the pumps. The system uses a fuel module that is strapped to the pump nozzle which collects data via a small antenna around the fuel neck of the vehicle. The fuel use is collected by installing a simple pulse reader on the fuel meter.
- Have you looked at any systems recently that you feel may provide better or improved operation? We're pretty heavily invested in our system as it's taken years to get it working well and integrated with our other systems. We are not looking at any other systems at this time.