Additions to the fleet

 

Additions to the fleet

 

I would like to know if anyone has and would be willing to share a policy the define the process and documentation required to add vehicles or equipment to the fleet.

Anonymous (not verified)
Anonymous's picture

Hi there - while we don't have an official policy that outlines this direction, our fleet department does have a mandate to administer and control our fleet count. We manage this a number of ways:
- we identify specific vehicles to be replaced in budgeting cycles, where a unit must be returned in exchange for the new. If the user group wants to keep the old unit, or if it's transferred to a different department, manager & director level approval is required. Typically an email is what we've required, along with documenting comments in various tracking files for our own internal use (should the question arise at a later date)
- if a user group needs to add an unbudgeted vehicle, the manager must document/justify the need in writing and acquire director's level approval at a minimum. Typically this is done by completing an 'Unbudgeted Request' template document outlining the need and other pertinenet detailsDepending on cost, VP or President level signoff may also be required.

Hope this helps....

Anonymous (not verified)
Anonymous's picture

Our policy states that "All requests for fleet assignments are made through the Department Fleet Assignment form (0452) and must have Expenditure Level I approval". Level 1 approval is VP or higher. To keep a vehicle and its replacement my department requires an e-mail from the same Level 1 approval. All other fleet replacements and additions are approved during the budgeting process with the same approval level.

Anonymous (not verified)
Anonymous's picture

While it is not a policy per se, a fleet manager has a vehicle allocation methodology tool that he is willing to share. As the spreadsheet is too large to import into the forum, I will send the tool via email to anyone who is interested. Let me know if you are interested.

Anonymous (not verified)
Anonymous's picture

 

Any chance you could forward the vehicle allocation methodology tool spreadsheet?  Any help is appreciated.

Anonymous (not verified)
Anonymous's picture

 

Likewise.. I'd interested in obtaining a copy as well.

Regards,
Bell Canada

Anonymous (not verified)
Anonymous's picture

Definitely. I have just forwarded the spreadsheet to you. Please check your email.

Anonymous (not verified)
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Could you email a copy to me? Thanks again!

Anonymous (not verified)
Anonymous's picture

 

Could you also send a copy of the spreadsheet to me? I would appreciate it.

Anonymous (not verified)
Anonymous's picture

 

Hi, i would appreciate a copy as well.
Thanks.

Anonymous (not verified)
Anonymous's picture

 

I would like to obtain a copy as well, Thanks.

Anonymous (not verified)
Anonymous's picture

Noted. Please check your email for the Vehicle Allocation methodology Tool (spreadsheet). If the tool is not useful or not what you are looking for, please let me know. I will try to find one that better fits your needs.

Anonymous (not verified)
Anonymous's picture

 

Could you please email a copy of the spread sheet as well. Thanks in advance. Also, is there a way of placing documents and spreadsheets that might be useful to many of the members?

Anonymous (not verified)
Anonymous's picture

 

Likewise I would appreciate a copy.

Thank You,

Anonymous (not verified)
Anonymous's picture

 

Hi,
Could you please email a copy of the methodology tool to me.

Anonymous (not verified)
Anonymous's picture

 

Hi, Would you Please E-Mail me the spreadsheet as well. Thanks dc.

Anonymous (not verified)
Anonymous's picture

Noted. The spreadsheet has been sent to all of you via email a while ago. You should have received it by now. If not, please send me an email.

Anonymous (not verified)
Anonymous's picture

I would appreciate a copy of this spreadsheet if it isn't an issue. Thanks.

Anonymous (not verified)
Anonymous's picture

 

Please send me the spreadsheet as well.

Thank you.

Anonymous (not verified)
Anonymous's picture

Is it possible to still get a copy of this spread sheet?

Anonymous (not verified)
Anonymous's picture

Yes. I will send you a copy shortly. Do let me know if you do not receive it.

Anonymous (not verified)
Anonymous's picture

 

Can you please forward that spreadsheet to me as well.

Anonymous (not verified)
Anonymous's picture

 

Please forward me a copy of the spreadsheet to me.