I would like to know if anyone has and would be willing to share a policy the define the process and documentation required to add vehicles or equipment to the fleet.
Hi there - while we don't have an official policy that outlines this direction, our fleet department does have a mandate to administer and control our fleet count. We manage this a number of ways:
- we identify specific vehicles to be replaced in budgeting cycles, where a unit must be returned in exchange for the new. If the user group wants to keep the old unit, or if it's transferred to a different department, manager & director level approval is required. Typically an email is what we've required, along with documenting comments in various tracking files for our own internal use (should the question arise at a later date)
- if a user group needs to add an unbudgeted vehicle, the manager must document/justify the need in writing and acquire director's level approval at a minimum. Typically this is done by completing an 'Unbudgeted Request' template document outlining the need and other pertinenet detailsDepending on cost, VP or President level signoff may also be required.
Hope this helps....
Our policy states that "All requests for fleet assignments are made through the Department Fleet Assignment form (0452) and must have Expenditure Level I approval". Level 1 approval is VP or higher. To keep a vehicle and its replacement my department requires an e-mail from the same Level 1 approval. All other fleet replacements and additions are approved during the budgeting process with the same approval level.
While it is not a policy per se, a fleet manager has a vehicle allocation methodology tool that he is willing to share. As the spreadsheet is too large to import into the forum, I will send the tool via email to anyone who is interested. Let me know if you are interested.
Any chance you could forward the vehicle allocation methodology tool spreadsheet? Any help is appreciated.
Likewise.. I'd interested in obtaining a copy as well.
Definitely. I have just forwarded the spreadsheet to you. Please check your email.
Could you email a copy to me? Thanks again!
Could you also send a copy of the spreadsheet to me? I would appreciate it.
Hi, i would appreciate a copy as well.
I would like to obtain a copy as well, Thanks.
Noted. Please check your email for the Vehicle Allocation methodology Tool (spreadsheet). If the tool is not useful or not what you are looking for, please let me know. I will try to find one that better fits your needs.
Could you please email a copy of the spread sheet as well. Thanks in advance. Also, is there a way of placing documents and spreadsheets that might be useful to many of the members?
Likewise I would appreciate a copy.
Could you please email a copy of the methodology tool to me.
Hi, Would you Please E-Mail me the spreadsheet as well. Thanks dc.
Noted. The spreadsheet has been sent to all of you via email a while ago. You should have received it by now. If not, please send me an email.
I would appreciate a copy of this spreadsheet if it isn't an issue. Thanks.
Please send me the spreadsheet as well.
Is it possible to still get a copy of this spread sheet?
Yes. I will send you a copy shortly. Do let me know if you do not receive it.
Can you please forward that spreadsheet to me as well.
Please forward me a copy of the spreadsheet to me.
Stay on top of data, analysis & best practices.