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Preparing for winter


Preparing for winter

To help the community of fleet managers prepare for winter, what are some checklists, procedures, or policies that your company uses to prepare your fleet for winter?

If you have tire policy that includes snow tires, could you please share the policy with me at so that I may share it with our community of fleet managers. Please be assured that all forms of identification (i.e. company's name) would be removed from the document before we share it with our members.

Thanks a lot!

Anonymous (not verified)
Anonymous's picture

I am responding on behalf of FCapron who wrote:

"This is a policy sample covering the maintenance and tire parts: 
• Maintenance and repairs are carried out at authorized automobile repair shops according to the maker of the car. 
• The leasing car is delivered with winter tires on steel rims. If the employee prefers other tires, this is considered additional equipment. The exchange from summer to winter tires is done by an approved supplier where the tires can also be stored 
• Negligent damage to the car, such as negligence of maintenance, damage to the interior or outright carelessness, including any cost of repair and other such expenses in excess of normal wear and tear will be charged from the user. 
• The employee has the responsibility to ensure that the company car is sent to the services stated in the service manual. The employee should also ensure the repair of serious mechanical and safety related defects and inspect that the company car is always in a proper condition. Service should always be made at a repair shop approved by the leasing company. The repair shop should stamp the service manual at the regular inspections. The employee is held economically liable for damages and the like, which can be related to insufficient maintenance. The employee is responsible for the leased car to appear presentable. 

Last but not least, some companies are also implementing some safety training programs before the winter season (especially in countries where winter season is changing the driving conditions). In general that kind of programs have a very nice ROI as you will probably reduce your maintenance costs. 

Another option is too implement some "reward program" for "Good" drivers who will not damage their vehicle (it is not specific to winter season). This is as well very successful as you are sharing the money you save with them."